BA Direto | Extranet: Accommodation Bulletin

Completing the Accommodation Bulletin is carried out in two phrases with two possible scenarios.

With BA Direto you can choose to fill out the Accommodation Bulletin immediately or you can also choose to send this form to the guest by email, so that it can be completed.

Please note the date of sending the Accommodation Bulletin. According to law, the information must be submitted within 3 business days of the Check-in date..

New Accommodation Bulletin

To send a new Accommodation Bulletin you can click the home menu tab Bulletins Accommodation or click on the shortcut button located in the upper right corner "Add Bulletin“.

NOTE: You may only submit Accommodation Bulletins from the Check-in date.

Completing the Accommodation Bulletin is carried out in two phrases, and the first phase must always be filled by the Local Accommodation Explorer:

1st Phase

First of all, you must indicate which of your accommodations will receive the reservation in question.

After choosing the accommodation to receive the stay, please refer to how many foreign guests are part of this reserve.

NOTE: Remember that you do not have to communicate the data of citizens of Portuguese nationality.

Finally, it should indicate which Check-in dates it's from Check-out of the reservation.

Only after filling in these first data, you can choose to fill in the method of filling the 2nd phase of the Accommodation Bulletin. Until then they will be blocked on click.

To complete the Accommodation Bulletin, you can select 1 of 3 options:

You can select the “"Continue"”And proceed to immediately fill in the Accommodation Bulletin. You may do so at Check In or at any other time from the Check In date.

You can select the ““Copy Link””To generate a link, automatically copied to your clipboard, so that you can just paste in the conversation with the guest.
This way you can send it to your guest directly via the way you want (WhatsApp, booking platforms such as Airbnb and Booking, via SMS, etc.) to fill out the form with your personal details (2nd phase).

You can select the “"Send by Email"”To send the form by email to your guest, so that he finishes the insertion of the remaining data (2nd phase).
The option ""Send by Email"”Will only be available when the“ Guest Email ”field is filled in correctly.
NOTE: Please do not consider your guest email provided by booking platforms such as Booking, as sending to such email is unreliable and your guest may not even receive your form.

Caso a data de Check-in seja posterior à data atual, a opção “Continuar” não vai ser válida, pois a estadia ainda não aconteceu e não pode efetuar a comunicação imediata para o SIBA.
When so, choose one of the other features that you can send in advance to your guest.

2nd Phase

The second phase involves filling in the identification data of each foreign guest.

You can consult the tutorial on how to fill out the form by clicking here!

O formulário dos Boletins de Alojamento é traduzível para 6 línguas (Português, Inglês, Francês, Espanhol, Italiano e Alemão), por forma a que o hóspede ao preencher perceba claramente o que lhe é exigido.

At the end of the form there will be a mandatory checkbox, proving that the data provided is true and where you can consult the legal requirement to provide data for the Accommodation Bulletin in several languages.

Immediate Filling

By opting for immediately fill you must enter the data of your foreign guests and press the button “Submit".

ATTENTION: You will only be able to submit Accommodation Bulletins from the Check-In Date.

Nesta modalidade, tem a opção de gravar o boletim para preencher mais tarde ou cancelar.

No further intervention is required because the data will be enviados automaticamente para o SIBA.

Send to guest via direct conversation by Link

If you choose to submit this form via Link to your guest,you will be required to fill in your identification details and those of the remaining members of the reservation.

You can send this Link to your guest via Whatsapp, booking platform conversationsby Airbnb and Booking, by SMS or any other conversation method with your guest.

To do this, just after selecting the option “Copy Link”, paste directly into the conversation with your guest, as the link is automatically on your clipboard and you just have to paste in the conversation.

We recommend that you have an introductory text ready to send to your guest before sending them the link.

Link expires and is no longer valid 5 days after Check-in Date.

Shipping to the guest by email

If you choose sending this form by email to your guestyou will be required to fill in your identification details and those of the remaining members of the reservation.

Your guest will receive an email common link to proceed to the second phase of the form, havendo a possibilidade de alterar os dados da reserva antes de enviar para o SIBA.

Guest has until 5th day from Check-in date to submit completed form.

From that date the link expires and is no longer valid.

The operator must intervene if it realizes that the guest will not complete the Newsletter in time.

Asking the guest for the data to perform a immediate completion of the Accommodation Bulletinif that's the reason.

enviar BA por email - O email

O hóspede, ao seguir este link, que estará disponível em várias línguas, será aberta a segunda parte do formulário com os restantes dados bloqueados a alterações.

Envio para o SIBA

Upon completion by your guest, you must validate the veracity of the information and enviar para o SIBA.

Para enviar para o SIBA, deve consultar a Accommodation Bulletin List after your customer has submitted the data and esperar pela data Check-in, pois só pode enviar o Boletim de Alojamento para o SIBA a partir dessa data.

Pois poderá acontecer, enviarem-lhe os dados e por algum motivo de força maior não comparecerem à reserva. Sendo que não tem que comunicar essa informação ao SIBA, por não se ter efetivado a estadia.

Listagem BA

Subtitled ""Caption“:

. Success: Sent with success

. Pending: Pending submission

. Error: Sent with error

In the list, select the corresponding Accommodation Bulletin line and click on the “Visualizar -> (Enviar SIBA)“.

Será exibida a informação fornecida pelo hóspede e deve tomar as devidas precauções para verificar se os dados são verdadeiros, antes de enviar para o SIBA.

Em seguida, pode efetuar o envio da informação para o SIBA, carregando no botão “Enviar para SIBA“.

NOTE: You can only do this from the Check-In Date.

Shipping Confirmation Notifications

Upon envio com sucesso do Boletim de Alojamento para o SIBA, you will receive 2 shipping confirmation notifications.

1) O SIBA enviará um email que menciona que foi rececionado, ao dia X, um lote de boletins de alojamento com o número de movimentos correspondente ao número de hóspedes que comunicou.

2º) O BA Direto enviará um email por cada hóspede mencionado no Boletim de Alojamento, com os seus dados e a confirmar o envio para o SIBA.